FREQUENTLY ASKED QUESTIONS

1. How long does it take my direct deposit application to become effective once I sign up?

Every direct deposit must first be tested and sent to the bank as a test (pre-note). It depends on when the Finance Department receives your application, but generally allow one month to actually receive your first direct deposit.

2. What if I lose my check? How long does it take to replace it?

We highly recommend direct deposit because there is no worry of
ever losing a check. If a check is lost or destroyed, a request
must be submitted in writing to the Finance Department and a

replacement check will be issued within ten business days following

receipt of the request.

3. May I pick up my check?

We have over 2,000 employees and cannot allow any employee to
pick up his/her paycheck. All checks and direct deposit statements

will be delivered to your school or location on payday or it can be

mailed directly to your residence if you are absent.

4. Is direct deposit mandatory?

Any employee who is a 10-month employee but elects 12-month
pay must sign up for direct deposit. This election is made when you

sign your contract each school year. All other employees have the

choice, but we highly recommend you choosing direct deposit.  We

cannot guarantee check delivery on payday when we are closed due

to inclement weather.  But direct deposit is effective on payday through

rain, sleet or snow!

5.  What if I have direct deposit and I close my bank account?

If you are considering changing your bank account or closing your account, you need to notify payroll immediately.  You will need to complete a cancellation of direct deposit to close out your old account.  You will also need to complete a new agreement for Direct Deposit of Pay for your new account.  If you are a 10-month employee who has elected 12-month pay, you have to stay enrolled in direct deposit for the remainder of the school year.   If you close your account after the payroll has already been run and you did not notify payroll, you will not be issued a paycheck until the money comes back from the Federal Reserve.  This can sometimes take up to 5 days so it is very important to always notify payroll when changing banks or closing your account.

6. Can I sign up for health or dental insurance any time?

You can only sign up or change health insurance one time a year during
open enrollment in the spring. If you are a new employee, you have thirty
days from your hire date to sign up. If you have a status change, you may
contact our Health Insurance Technician to see if you qualify to implement

a mid-year change at 925-6756 or email Melissa Gardner.

7. Can I change my tax withholding any time?

You can change your federal or state tax withholdings or exemptions any
time during the school year. It will become effective on the next payroll
processed.  Click on the link that says payroll & tax forms for a printable

version of each withholding tax form. 

8. What if I lose my W-2?

You must submit your request in writing for a W-2 replacement.

Replacements are printed once a week and mailed the following Monday.

You may email your request to Rose Lee or call 925-6754.

9. I am a 10-month employee.  Can I change my pay option on my contract?

You must choose between 10-month and 12-month pay when you sign your contract. You cannot change that election mid-year but you can change the next school year when you sign your new contract.

10. If I am absent but have no leave balance, when will my pay be docked?

Once your leave has been entered into our automated leave system, SOFA, it is downloaded and processed each pay cycle by the Finance Department.  The pay cycle on which it is processed determines the paydate that it will effect.  All leave is processed on a semi-monthly basis. We cannot hold a dock or divide it over several paychecks.

11. How is my daily rate of pay figured?

Your daily rate of pay is based on your contracted salary divided by the
number of days in your contract. For example, a teacher contract is based on 200 days.  If the salary is $30,000, divide by 200 and the daily rate of pay is $150.00
per day. This daily rate of pay is used to calculate leave without pay for employees who are absent with no leave balance or employees out on extended leave.

12. How much leave do I earn?

All full-time employees earn one sick day per month. Ten month employees
earn 10 sick days per year and twelve month employees earn 12 sick days
per school year. All ten-month full-time employees earn 2 personal leave
days per school year. Twelve-month employees do not receive personal
leave, but earn vacation based on their years of experience. No leave
may be taken in advance of earning the leave.

13. Can I buy savings bonds?

You can purchase United States Savings Bonds through payroll deduction with a minimum of $5.00 per paycheck. We offer $50, $100, $250 and $500 denominations. The bonds are purchased through the Federal Reserve and are mailed directly to your home. You may alternate the bond ownership among as many family members as you wish.  You may click on savings bonds enrollment form for a copy of the enrollment form to sign up today!