Current Procurements


CHROMEBOOK SURPLUS OPPORTUNITY
Chromebook surplus addendum 1
  Chromebook surplus addendum 2

TEXTBOOK SURPLUS OPPORTUNITY -11/29/2021

Listed below are Current Procurements for Suffolk Public Schools Purchasing Department. In addition, all procurements are posted on the bid board at the School Administrative Offices.   Closing time for all bids and proposals is 2:00 pm unless otherwise noted.  Please note that electronic submissions will only be received electronically through the EVA PORTAL.  If EVA allows for electronic submission, you may do so.  Vendors must be a registered member of EVA (free to register) to use electronic submission.  If you have issues in submitting your proposal/bid or need assistance in registering with EVA, please contact EVA customer care at 1-866-289-7367. 

Electronic submission instructions found here:  Online submission instructions RFP
Online submission instructions - bids

Supplier training videos including how to instructions on submitting solicitation responses

Free EVA registration found here:  EVA registration page

Procurement Documents and Contacts
Procurement Link Title Due Date Contact
RFP Fiber Installation Addendum  RFP Fiber Installations and Maintenance  01/17/2023 [email protected]
 RFP Fiber Installation and Maintenance RFP Fiber Installations and Maintenance 12/20/2022 [email protected]
RFQ 1796
Addendum 2 		 Storage Sheds Addendum 2  11/22/2022 [email protected]
RFQ 1796 
Addendum		 Storage Sheds Addendum
 11/22/2022 [email protected]
RFQ 1796
 		 (3) 20'x20' Storage Sheds for High Schools  11/22/2022 [email protected]
Medical Stop Loss Medical Stop Loss RFP 11/15/2022 [email protected]
 RFP Athletic Training Services Athletic Training Services  11/15/2022 [email protected]
RFP 1793 eVA3563 Addendum 1  Contracted Pharmacy Services 11/01/2022 [email protected]
RFQ 1794-Q  Copier Paper
  10/20/2022 [email protected]
 RFP 1793 eVA3563-1 Contracted Pharmacy Services  11/01/2022 [email protected]
 Therapeutic Day Treatment RFP Therapeutic Day Treatment RFP 09/20/2022 [email protected]
IRFP Provide Food Truck Services IRFP Provide Food Truck Services 08/09/2022 [email protected]
IRFP Provide Food Truck Services   IRFP Provide Food Truck Services - NO PROPOSALS RECEIVED 07/26/2022 [email protected]
 Bleacher Inspections, Repair and Related work Bleacher Inspections, Repair and Related work RFP And Addenda  07/26/2022 [email protected]
Stormwater Pond Management Stormwater Pond Management 07/26/2022 [email protected]
Architectural and Engineering Services for a New Middle School  Architectural and Engineering Services for a New Middle School RFP and Addenda 08/02/02022 [email protected]
NPES Pump Station Replacement  Nansemond Parkway Elementary School Pump Station Replacement 06/21/2022 [email protected]
NRHS Turf field bid information and Addenda NRHS Turf Field 06/22/2022 on or before 12:00 PM [email protected]
IFB 1780 Addendum 1  LHS Renovation Phase2 Addendum 1   04/19/2022 [email protected]
 IFB 1780B
Specifications		 LHS Renovation Phase 2 04/19/2022 [email protected]
IFB 1781-B Addendum 1  Chromebook Cases 03/22/2022 [email protected]
IFB 1781-B 
 Chromebook Cases 03/22/2022 [email protected]
IRFP Provide Collection and Disposal of Chemicals and Hazardous Materials  IRFP Provide Collection and Disposal of Chemicals and Hazardous Materials 03/22/2022 [email protected]
Addendum 1 IFB 1781 Storm Sewer Improvements- Various Sites  Addendum 1 IFB 1781 Storm Sewer Improvements - Various Sites 03/08/2022 [email protected]
IFB 1781 Storm Sewer Improvements -Various sites Storm Sewer Improvements - Various sites 03/08/2022 [email protected]
IFB 1779 Roof Replacement Phase 1 Addendum3 IFB 1779 Roof Replacement Phase 1 Addendum 3 03/02/2022 changed by this Addendum [email protected]
IFB 1779 Roof Replacement Phase 1 Addendum 2  IFB 1779 Roof Replacement Phase 1 Addendum 2 03/01/2022 [email protected]
IFB 1779 Roof Replacement Phase 1 Addendum 1 Roof Replacement Phase 1 Addendum 1 03/01/2022 [email protected]
IFB 1779 Roof Replacement Phase 1

Drawings		 IFB Roof Replacement Phase 1 03/01/2022 [email protected]
Addendum 4 RFP Website Design, hosting, and Support/Mass Media Solutions  Addendum 4 Website Design, hosting, and Support/Mass Media Solutions  03/22/2022 [email protected]
 Addendum 3 RFP Website Design, hosting, and Support/Mass Media Solutions Addendum 3 Website Design, hosting, and Support/Mass Media Solutions 03/22/2022 changed by this addendum [email protected]
 Addendum 2 RFP Website Design, hosting, and Support/Mass Media Solutions Addendum 2 RFP Website Design, hosting, and Support/Mass Media Solutions 03/22/2022 [email protected]
 Addendum 1 RFP - Website Design, hosting, and Support/Mass Media solutions Addendum 1 Website Design, hosting, and support/Mass Media Solutions 03/22/2022 [email protected]
RFP - Website Design, hosting, and Support/Mass media solutions RFP Website Design, hosting and Support/Mass Media Solutions 03/22/2022 [email protected]
Addendum 1 Sewage and Grease Trap Pumping Services Addendum 1 Sewage and Grease Trap Pumping Services 03/08/2022 [email protected]
Invitation to Bid Sewage and Grease Trap Pumping Services  Invitation to Bid Provide Sewage and Grease Trap Pumping Services 03/08/2022 [email protected]
Addendum 2 PreK-5 English/Language Arts Textbooks/Program Addendum 1 PreK-5 English/Language Arts Textbooks/Program   02/24/2022 [email protected]
 Addendum 1 PreK-5 English/Language Arts Textbooks/Program  Addendum 1 PreK-5 English/Language Arts Textbooks Program 02/22/2022 [email protected]
Pre-K - 5 English/Language Arts Textbooks RFP  PreK-5 English/Language Arts Textbooks/Program RFP 02/22/2022  [email protected]
Addendum 1 RFP Provide Quarterly Preventative Maintenance  Addendum 1 RFP Provide Quarterly Preventative Maintenance  03/08/2022 [email protected]
Quarterly PM and Service for Fuel Systems Quarterly PM and Service for Fuel Systems 02/22/2022 [email protected]
 Electrician Services RFP On-demand Electrician Services 01/25/2022 [email protected]
Painting Services Invitation for Bids Addendum 1 Addendum 1 - Painting Services Invitation for Bid 01/25/2022 [email protected]
Painting Services Invitation for Bids
Paint Data Sheet		 Painting Services for Suffolk Public Schools (Term Contract) 01/25/2022 [email protected]
Lakeland High School Turf Field Addendum 1   Lakeland High School Turf Field Addendum 1 01/14/2022 changed by this addendum [email protected]
Lakeland Football Turf Field Bid/Written Specification

LHS Turf Field Civil Drawings

LHS Water Table Summary


Lakeland High School Turf Field 

01/14/2022 by 2:00 PM (changed via addendum 1)

Delivered option only; no electronic submissions		  



[email protected]
Food Truck RFP Addendum 2 Food Truck RFP
Addendum 2		 12/14/2021 [email protected]
Food Truck RFP Addendum 1 Food Truck RFP
Addendum 1		  12/14/2021 [email protected]
Food Truck RFP Food Truck RFP 12/14/2021  [email protected]
 Technology Ticketing & Asset Mgmt. System Addendum II Technology Ticketing & Asset Management System   11/23/2021 [email protected]
Technology Ticketing & Asset Mgmt. System Addendum I  Technology Ticketing & Asset Management System  11/23/2021 [email protected]
RFP 1775-P  Technology Ticketing & Asset Management System  11/23/2021  [email protected]
RFQ Paper
Paper Add 1		 Request for Quotes - Paper 10/12/2021 [email protected]
 HVAC Refrigerant Bid HVAC Refrigerant Bid 10/12/2021 [email protected]
Flagpole Bid Flagpole and flagpole installation at Operations Center 10/05/2021 [email protected]
Telemental Health Services Addendum 2 Telemental Health Services Addendum 2 09/14/2021 [email protected]
Telemental Health Services Addendum 1 Telemental Health Services Addendum 1  09/14/2021 [email protected]
Telemental Health Services RFP Telemental Health RFP 09/14/2021 [email protected]
Covid-19 Testing Addendum 1 Covid-19 Testing Addendum 1  08/17/2021 [email protected]
Covid-19 Testing RFP Covid-19 Testing Services 08/17/2021 [email protected]
 Division Wide Drink Vending Addendum 1 Division Wide Drink Vending RFP Addendum 1 07/06/2021  [email protected]
 Division Wide Drink Vending RFP Division Wide Drink Vending 07/06/2021 [email protected]
Kitchen Equipment Addendum 1  Kitchen Equipment Addendum 1  07/14/2021 [email protected]
IFB Kitchen Equipment  Kitchen Equipment - Operations Center 07/14/2021 [email protected]
Parking Lot and Track Repairs Addendum 3
(links to EVA) 		 Parking Lot and Track Repairs Addendum 3 06/14/2021  [email protected]
Parking Lot and Track Repairs Addendum 2 Parking Lot and Track Repairs Addendum 2 06/14/2021 [email protected]
Parking Lot and Track Repairs Addendum 1  Parking Lot and Track Repairs Addendum 1 06/14/2021 [email protected]
 Parking Lot and Track Repairs  IFB 1767

Drawings		 Parking Lot  and Track Repairs IFB 1767 06/14/2021 [email protected]
 Term A/E Services Addendum 1 Architectural and Engineering Term Contract(s) Addendum 1  06/18/2021 [email protected]
RFP Term A/E Architectural and Engineering Term Contract(s) 06/18/2021 [email protected]
IFB Paint Booth Downdraft Paint Booth  06/08/2021 [email protected]
IFB Towing Towing Services 05/25/2021 [email protected]
RFQ 1763-Q  Replacement Handwriting Workbooks
 05/18/2021 [email protected]
Addendum 1 1762 SECEP Renovation at JFK Middle School Addendum 1 05/17/2021 on or before 12:00 PM [email protected]
IFB 1762- SECEP Renovation Project Manual

Drawings		 SECEP Renovation at JFK Middle School   12:00 PM on or before May 17, 2021  [email protected]
Fire Suppression Addendum 2 Fire Suppression Systems, Inspections, Testing, and Maintenance Addendum 2  06/04/2021 [email protected]
Fire Suppression RFP Addendum 1 Fire Suppression Systems, Inspections, Testing, and Maintenance Addendum 2 06/04/2021 changed by this addendum [email protected]
Fire Suppression RFP
Facility information attachment		 Fire Suppression Systems, Inspections, Testing, and Maintenance 05/25/2021 [email protected]
 Addendum 1 Engineered Wood Safety Surfacing Engineered wood Safety Surfacing Addendum 1   04/27/2021
changed by this addendum		 [email protected]
IFB Engineered Wood Safety Surfacing  Engineered Wood Safety Surfacing  04/27/2021 changed by Addendum 1 [email protected]
 Addendum 1 Medical Services Medical Services Addendum 1 04/20/2021 changed by this addendum   [email protected]
 RFP Medical Services RFP Medical Services  04/20/2021 changed by Addendum 1 [email protected]
RFQ Piano tuning and repair Request for Quotes - Piano tuning and repair  04/02/2021 [email protected]
Roof Repair Addendum 1 Roof Repair Services Addendum 1 04/20/2021 changed by this Addendum  [email protected]
 Roof Repair RFP Roof Repair Services 04/20/2021 changed by Addendum 1 [email protected]
Gym floor refinishing RFP Addendum 1 Gym floor refinishing, repair and related services 04/13/2021 changed by this addendum  [email protected]
 Gym floor refinishing RFP Gym floor refinishing, repair and related services 03/30/2021 [email protected]
Science Adoption Addendum 2 6-8 and AP Science Adoption 03/19/2021 [email protected]
Science Adoption Addendum 1  6-8 and AP Science Adoption  03/19/2021 changed by this addendum [email protected]
 RFP Science Adoption 6-8 and AP Science Adoption 03/15/2021  [email protected]
 Paper RFQ Addendum 1 Paper RFQ Addendum 1 03/02/2021 [email protected]
 RFQ Paper Paper Request for Quotes 03/02/2021 [email protected]
RFP 1750-P Addendum 3  Library Books, Print and/or Digital 02/25/2021 [email protected]
RFP 1750-P Addendum 2  Library Books , Print and/or Digital  02/25/2021 Changed by this Addendum  [email protected]
RFP 1750-P Addendum I  Library Books, Print and/or Digital   02/18/2021  [email protected]
RFP 1750-P Library Books, Print and/or Digital   02/18/2021 [email protected]
IFB 4515 Addendum 3 Replacement of Boilers and Installation Services 02/04/2021 changed by this Addendum [email protected]
 IFB 4515 Addendum 2 Replacement of Boilers and Installation Services 02/02/2021 [email protected]
 IFB4515 Addendum 1  Replacement of Boilers and Installation Services 02/02/2021 [email protected]
 IFB 4515 Replacement of Boilers and Installation Services 02/02/2021 [email protected]
 RFP80082 Addendum 2 Online Instructional Programs 02/08/2021 changed by this addendum [email protected]
 RFP 90082 Addendum 1 Online Instructional Programs 02/02/2021 [email protected]
 RFP 90082 Online Instructional Programs  02/02/2021 [email protected]
 RFP 89991 On-demand Plumbing Services 01/19/2021 [email protected]
 RFP 89988 Addendum 1 Platform for Therapies 01/19/2021 [email protected]
 RFP 89988 Platform for Therapies 01/19/2021 [email protected]
 RFP 89986 Addendum 3 Security Camera System and Related Hardware 02/09/2021 [email protected]
RFP 89986 Addendum 2
Attachment 1		 Security Camera System and Related Hardware  02/09/2020 changed by this addendum [email protected]
 RFP 89986 Addendum 1 Security Camera System and Related Hardware  02/02/2021 [email protected]
 RFP 89986 Security Camera System and Related Hardware 01/26/2021 [email protected]
RFP87679 Addendum 2 Cisco or Equivalent Equipment and Services  01/26/2021
Changed by this addendum		  [email protected]
 RFP 89679 Addendum 1 Cisco or Equivalent Equipment and Services 01/26/2021 changed by Addendum 2 [email protected]
 RFP 89679 Cisco Equipment and Services 01/26/2021 changed by Addendum 2 [email protected]
RFP 89590 Addendum 2 Special Education Data Management System 12/15/2020 [email protected]
 RFP 89590 Addendum1 Special Education Data Management System  12/15/2020 changed by this Addendum  
RFP 89590  Special Education Data Management System 12/15/2020 changed by Add 1 [email protected]
 RFP 87505 Addendum 2 Workplace Investigative Services 08/18/2020 [email protected]
RFP 87505 Addendum 1 Workplace Investigative Services 08/18/2020 [email protected]
RFP 87505 Workplace Investigative Services 08/18/2020 [email protected]
 RFP 87203 Addendum 2 Documents Graduation requirements, yearbooks, branding, and related services 07/28/2020 [email protected]
 RFP 87203 Addendum 1 Graduation requirements, yearbooks, branding, and related services 07/28/2020 [email protected]
 RFP 87203 Graduation requirements, yearbooks, branding, and related services 07/28/2020 [email protected]
RFQ 1748-Q
Addendum 1 		 Handwriting Workbooks  06/30/2020  [email protected]
RFQ 1748-Q
 Handwriting Workbooks
 06/30/2020 [email protected]
RFQ L179-76-1 Addendum 2  Pre-packaged meals 06/03/2020
Changed by Addendum 2		  [email protected]
RFQ L179-76-1 Addendum 1  Pre-packaged meals 06/03/2020
Changed by Addendum 2		  [email protected]
 RFQ L179-
76-1

EVA board and attachments		 Pre-packaged meals  06/03/2020
Changed by Addendum 2		 [email protected]t
RFP Procure Folder 599 Folder 86126 Addendum 2  Insurance Consulting and related services Addendum 2   06/02/2020 [email protected]
 RFP Procure Folder 599 Folder 86126
Addendum 1		 Insurance Consulting and related services
Addendum 1		 06/02/2020
changed by this Addendum		 [email protected]
RFP Procure Folder 599 Folder 86126 

EVA board and attachments		 Insurance Consulting and related Services 06/02/2020
changed by Addendum 1		 [email protected]
 RFP Procure folder 85905 ID578
Addendum 1		 Environmental Testing and Related Services  05/21/2020 [email protected]
 RFP Procure folder 85905 ID 578
 Environmental Testing and Related Services   05/21/2020 [email protected]
RFP Procure Folder 85817 ID 575 Addendum 3

Click here for attachments		  Provide Section 125 Administration, Supplemental Insurances and Related Services Addendum 3  05/14/2020 [email protected]
RFP ProcureFolder 85817 ID 575 Addendum 2

Click here for attachments 		  Provide Section 125 Administration, Supplemental Insurances and Related Services Addendum 2  05/14/2020 [email protected]
 RFP Procure folder 85817 ID 575
Addendum 1		 Provide Section 125 Administration, Supplemental insurances and related services  Addendum 1 05/14/2020 [email protected]
RFP Procure folder 85817 ID 575 

Link to Attachments for plans
 Provide Section 125 Administration, Supplemental Insurances and related services  05/14/2020 [email protected]
RFP Procure folder 85627 ID 556 Addendum 3 

Links to attachments		 Third Party Claims Administration, Workers Compensation Excess Liability Insurance Coverage and Related Services Addendum 3   05/14/2020  [email protected]
 RFP Procure folder 85627 ID 556 Addendum 2  Third Party Claims Administration, Workers Compensation Excess Liability Insurance Coverage and Related Services Addendum 2  05/14/2020
Changed by Addendum 2		  [email protected]
 RFP Procure folder 85627 ID 556 Addendum 1

Exhibit for Addendum 1		 Third Party Claims Administration, Workers' Compensation Excess Liability Insurance Coverage and Related Services 
Addendum 1 		 05/14/2020
Changed by addendum 2		  [email protected]
 RFP Procure folder:85627 ID: 566

Exhibits 2-6
Exhibit 7		  Third Party Claims Administration, Workers' Compensation Excess Liability Insurance Coverage and Related Services  05/14/2020
changed by Addendum 2		  [email protected]
 Addendum 4 Procure folder 85535 ID 560 Auctioneering Services 04/23/2020 [email protected]
 Addendum 3 Procure Folder 85535 ID 560 Auctioneering Services  04/23/2020 [email protected]
Addendum 2 Procure Folder 85535 ID 560  Auctioneering Services 04/23/2020 [email protected]
 Addendum 1 Procure folder 85538 ID; 560  Auctioneering Services  04/23/2020  [email protected]
RFP Procure folder: 85538 ID: 560  Auctioneering Services 04/23/2020 [email protected] 
RFP Procure folder 85444 ID: 550 Addendum 1 Property and Casualty Insurance  04/23/2020 [email protected]
RFP
Procure folder: 85444
ID: 550 
Reissue of 1743 P		  Property and Casualty Insurance  04/23/2020 [email protected]
 1745 P Addendum 1 Graduation Requirements, yearbooks, branding and related services  04/21/2020 changed by this Addendum [email protected]
 1745P  Graduation Requirements, yearbooks, branding and related services 03/24/2020 [email protected]
 1743P Property and Casualty Insurance - CANCELLED RE-POSTED above 04/15/2020  [email protected]
1742 I E-Flyer Management System 03/20/2020 [email protected]
 1739 B Addendum 3 Storm water pond management services  02/25/2020 [email protected]
 1739 B Addendum 2 Storm water pond management services 02/25/2020 [email protected]
 1739 B Addendum 1 Storm water pond management services  02/25/2020 [email protected]
 1739 B Storm water Pond Management Services 02/25/2020 [email protected]
 1736 P Addendum 2 Traveling fitness and wellness initiative program 03/03/2020 [email protected]
1736 P Addendum 1 Traveling fitness and wellness initiative program 03/03/2020  [email protected]
 1736 P Traveling fitness and wellness initiative program   03/03/2020 [email protected]
 1737 P Addendum 3 Session Initiated Protocol (SIP) Trunk and Transport 03/03/2020 [email protected]
1737 P Addendum 2 Session Initiated Protocol (SIP) Trunk and Transport  03/03/2020 [email protected]
 1737 P Addendum 1 Session Initiated Protocol (SIP) Trunk and Transport 03/03/2020 [email protected]
 1737-P Session Initiated Protocol (SIP) Trunk and Transport 03/03/2020 [email protected]
 1722P Addendum 1 Before and After School Enrichment Program 02/25/2020 [email protected]
 1722 P Addendum 1 Before and After School Enrichment Program 02/25/2020 [email protected]
 1722 P Before and After School Enrichment Program 02/25/2020 [email protected]
 1720 P Addendum 2 IP Intercom System 12/17/2019 [email protected]
 1720 P Addendum 1 IP Intercom System  12/17/2019 [email protected]
 1725 - B Storm water pond management  01/21/2020 [email protected]
1720-P Intercom System 12/17/2019 [email protected]
1709 I Addendum 1 Field Trip Software 11/15/2019 [email protected]
1709 I IRFP for Field Trip Software 11/15/2019 [email protected]
 1705 B Addendum 1 Annual Locker Maintenance 10/22/2019 [email protected]
1705 B Annual Locker Maintenance  10/22/2019 [email protected]