Use of Facility Procedures
Suffolk Public Schools is proud to make our school facilities available to community organizations in a way that is safe, organized, and consistent across the division. All requests to use SPS facilities are managed through our online FMX Facilities Use Request system, which provides a streamlined, transparent process from application to event day.
Become a Requester: Organizations interested in using an SPS facility must first create a requester account through our Facilities Use Request Site at www.gofmx.com/login. Once an account is created, requests are submitted directly through FMX. When requesting multiple dates, users are encouraged to select and customize each date individually to avoid scheduling conflicts with school closures. Please see the steps below along with a link to the FMX Community Requester Training Guide:
- Create an FMX account
- For Domain use: spsk12
- Request submitted via FMX
- If putting in multiple dates of use, it is best to click customize and add dates individually to the request, to avoid a denial due to dates SPS is closed.
- Building Approver will either approve or deny use.
- If approved, the requester will receive an estimate to review and accept via FMX.
- If accepted, the requester will receive an invoice (see “Billing and Payment Procedure” below).
- Payment received and event is finalized and upcoming
Application Requirements: All requests must be submitted at least 21 days prior to the intended date of use and must include a current Certificate of Insurance (Visit our Insurance Requirements page). It is also recommended that organizations contact the school principal in advance to discuss availability and expectations.