Purchasing

The Purchasing Department of Suffolk Public Schools is responsible for procuring goods and services that support the division’s instructional, operational, and administrative needs. By ensuring purchases are made in accordance with state and local regulations, the department promotes fiscal responsibility, transparency, and fairness in all procurement processes. Working collaboratively with schools, departments, and vendors, the Purchasing Department helps maximize resources while supporting the division’s mission to provide high-quality educational opportunities for all students.
 

Levels of Procurement

1. Competition is not required when the estimated value of a single order or term contract is $10,000 or less. Pricing at this level may be conducted by the school or department.
2. Three price quotes via phone, fax or email are required when the estimated value of a single order or term contract is more than $10,000 but no greater than $100,000.
3. An Invitation to Bid or a Request for Proposal is required when the estimated value of a single order or term contract is expected to be greater than $100,000.
4. Contracts for professional services with a value less than $80,000 may be awarded without competition. Competitive negotiations will be used for any professional services greater than $80,000.