Bidding Process

As of March 31, 2020, Suffolk Public Schools has transitioned to the EVA Sourcing and Contracting distribution program.  This will allow for all bids and proposals to be turned in electronically.  In order to use this program, you must be a registered member of EVA.  Vendors can register for free using the following site: Register to receive all of our notifications.

A written tutorial on responding electronically to bids and RFPs can be found here: Information on how to electronically respond to bids and RFPs.

EVA's Customer Care contact information is shown below:
   
                                                           Hours: 8:00 AM – 5:00 PM MF
                                                           eVA Customer Care
                                                           1-866-289-7367

                                                           OUTSIDE US: 804-371-2525
                                     Email: eVACustomerCare@DGS.Virginia.gov

Suffolk Public Schools encourages the use of electronic submissions but will accept delivered procurements.  Please note that the school division uses a post office box that is only checked once daily.  It is encouraged that proposers/bidders allow additional time if using the USPS. Evaluations will follow the process outlined in the RFP and face-to-face meetings may be substituted for various other means, including questionnaires or other methods to evaluate.    

Public bid openings must continue to take place in accordance with the Code of Virginia.  Additional information will be published when a bid is published on this website detailing how we will conduct the bid opening process.  Due to restrictions requiring group sizes, the SPS Purchasing Department may use ZOOM meetings to meet this requirement.  The Department of General Services has offered guidance regarding the bid opening procedures the state will use to be in compliance with the Virginia Public Procurement Act.  

Furthermore, DGS has provided guidance regarding Emergency Procurement Activities.  Suffolk Public Schools will use established policies and procedures in the use of the emergency procurement activities, including the posting of emergency procurements on this website under the emergency procurement tab found.  

Our goal is to serve Suffolk Public Schools and the taxpayers of Suffolk by facilitating the purchase of high-quality goods and services at a reasonable cost. In addition, it is our responsibility to ensure that all procurements are conducted in a fair and impartial manner and that all qualified vendors have access to do business with Suffolk Public Schools. All purchasing procedures and procurements are conducted in accordance with the Virginia Public Procurement Act.