School Board Sends Budget to City for Funding

School Board Sends Budget to City for Funding
Posted on 03/26/2019

School Board Adopted 2019-20 Budget
April 1, 2019 sent to City Council for funding vote in May


Superintendent's 2019-20 Proposed Budget (PDF)


Budget PowerPoint presentation to School Board (PDF)


NOTE on 3-14-19:
   Today, some news media outlets have incorrectly reported what raises are included in the Superintendent's Proposed 2019-2020 Operating Budget.
   The correct information is explained in the budget proposed to the School Board in February.
   The proposal is that teachers receive a total raise of 2.25-percent.  This is a 2.25-percent cost-of-living raise.
   The proposal is that support staff receive a total raise of 3-percent.  This is a salary scale step (2.5%) plus a 0.5-percent cost-of-living raise -- for a total equivalent to 3 percent. 

Have a question to ask about the budget?  Use this form to submit your questions.

If passed in its current form, will this budget qualify SPS to receive the state matching funds offered with the 5% scenario?
Yes. Teachers received a minimum of 4.32% last year and adding the 2.25% this year is actually MORE than the state is requiring to receive the 5%. 

Now that the additional guidance positions has been cut to 1.5, will SPS still qualify for the state’s matching funds to improve salaries? The two are separate issues. The Guidance positions were reduced by the General Assembly and so the state revenue was reduced. The Superintendent’s Proposed Budget was revised to match the state’s reduced Guidance positions.  This did not free up money to add to the raises, it simply lowered the state revenue and lowered guidance expenses.   The Superintendent’s Proposed Budget as presented February 14, 2019 qualified SPS for the state’s matching funds to improve salaries. The Compensation supplement funds were cut further by the General Assembly as they changed the start date of the 2019-2020 raise to September 1st, 2019 from July 1st, 2019.  The Superintendent made other reductions in expenses in order to protect the raises as presented at the March 14th meeting.

Will teacher raises this year be the combination of a state matched raise or just the proposed 2.25% cost of living raise? 
Teachers under the proposed budget would receive a 2.25% cost of living raise only from their current salary for the 2019-2020 school year. This means that the entire scale would change and as teachers step to the next year experience, the salary on that step would equal 2.25% more than their current base salary.   The Governor's Budget called for 5% over a two year period. Teachers received a minimum of 4.32% last year, so the 2.25% cost of living raise proposed places SPS above the required 5% amount over the two year period.  Please keep in mind that this is a proposed budget and is subject to change.  


There are a lot of very large allocations in almost every department for travel and training. What is the grand total that is being requested for this in the upcoming budget? What was the grand total travel/training amount used last year? Which departments used the most travel/training money? How much of the travel and training funds were actually used by classroom teachers within the district?
- Grand total being requested in the Proposed Budget $373,729
- Grand total used last year? $324,429
- Departments using the most travel/training money? Instruction General Ed $96,019, Instruction Special Education $56,188, Directly sent to Schools for teachers/teacher assistants for professional development $40,000, Instructional Support $27,215, Office of the Principal $14,252, School Board $15,349, Executive Administration $9,432, Transportation $9,952 are the largest amounts.
- Most of these dollars are spent reimbursing staff including teachers, and instructional support for local travel to/from schools and various state, local, and regional  meetings.

Since additional core instructional positions are not provided for in the budget, what is the plan to address the overcrowding already being seen at the new schools (and the northern Suffolk schools in general), especially in light of the continued development in the area?
We will be reviewing each school’s student population and teacher student ratio and make necessary adjustments in teacher assignments to best address any overcrowded schools or classes throughout the division.

I read that a portion of $95,000 allocated to middle and high schools in terms of Professional Development will be used for instrument repair and replacement. I wanted to know if it is $95,000 divided amongst all eight (8) combined middle and high schools? If not, how is that type of funding being distributed and will size of program be looked at prior to allocation?
For instruments, high schools will receive $20,000 each, for a total of $60,000.  Middle schools will receive $5,000 each, for a total of $25,000. For Professional Development, $10,000 has been added to the $40,000 allocation and divided by the total number of teachers and teacher assistants.  The per-person amount is then multiplied by the number of teacher and teacher assistants at each school to get that schools’ allocation for professional development.

Do we have a proposed Teacher Salary Scale and Paraprofessional (TA) Salary Scale?
No, we do not have proposed scales for teachers or teacher assistants as we do not produce scales until we have an adopted budget. Teachers can take their base salary (less stipend for degrees and/or additional periods taught) and multiply by 102.25%. This will give them the proposed salary for next year. Teacher Assistants can take their current year salary and multiply by 103% and get within rounding of their proposed salary.

What is FTE? and why did it decrease in 2019-2020 year?  On page 34 of the budget it discusses FTE Teachers under Compensation:  2018-19 Revised:  724.24 FTEs  … 2019-20 Proposed: 723.24 FTEs
FTE refers to Full Time Equivalent positions and is another state reporting compliance piece. Part time employees must be converted to a portion of a full time position and reported in the budget.  If you will direct your attention to page 33 “Personnel Changes,” the explanation shows that a teaching position included in last years’ budget was moved to Instructional Support Student Services to comply with state reporting requirements. This refers to the Behavioral Specialist previously coded as a teacher. This position is now coded as an “other professional” and since the position is not in the classroom, but reports to the Student Services Department, it was moved to comply with state reporting.

Why are teachers only allocated roughly 800 copies per month? Is this budgeted per building or does the principal set the limit?
This limit is set by the building principal based upon available funds to pay the copier per click charges on the Electronic Systems contract. Most schools use allocation funds based upon the number of students in the building to pay for these services and paper.

Will there be extra money for field trips? It seems that we are limited every year due to limited funding for field trips.
The district is reimbursing schools for field trips that were approved by the School Board for each grade level (less the amount collected from students). The total budget set aside for this is $174,000 and is a new item to the budget in 2019-2020. Other field trips requests must be approved by the building principal and instructional department prior to the trip being planned. Funds are not allocated in budget to cover these other requests. Usually, schools collect from the students to cover the costs of these other field trips.

If you have no more steps in your pay grade on the support pay scale, are you only receiving 0.5% as indicated on the proposed budget? Or is there a formula used to calculate what your new step increase would be based upon your current salary, which is then recalculated to include the 0.5% cost of living raise?
The proposed budget includes a step plus 0.5% cost of living raise for support positions, which is about 3%. Included in the budget proposal is this 3% regardless of where a person is paid on the scale. Please remember this is proposed and the final amount of the raises will be decided when the School Board adopts its budget in May.

Why are teachers only getting 2.5% COLA and not 5% that was given by the state?
Please see State Superintendent’s memo 051-19 Attachment A  “Returns to the original Compensation Supplement in Chapter 2, which includes a July 1, 2019, effective date for a 3.0 percent Compensation Supplement. The General Assembly also funds an additional 2.0 percent Compensation Supplement for SOQ funded instructional and support positions effective September 1, 2019. Only a maximum 3.0 percent salary increase provided by local school divisions in fiscal year 2019 will be credited towards eligibility to receive the 3.0 percent Compensation Supplement in fiscal year 2020. Additionally, only salary increases provided in fiscal year 2020 up to 2.0 percent by September 1, 2019, can be credited towards eligibility to receive the additional 2.0 percent Compensation Supplement effective September 1, 2019. School divisions providing less than a 2.0 percent local salary increase by September 1, 2019, would be eligible for partial state funding from the 2.0 percent portion of the Compensation Supplement in fiscal year 2020. Returns to the original Compensation Supplement in Chapter 2, which includes a July 1, 2019, effective date for a 3.0 percent Compensation Supplement. The General Assembly also funds an additional 2.0 percent Compensation Supplement for SOQ funded instructional and support positions effective September 1, 2019. Only a maximum 3.0 percent salary increase provided by local school divisions in fiscal year 2019 will be credited towards eligibility to receive the 3.0 percent Compensation Supplement in fiscal year 2020. Additionally, only salary increases provided in fiscal year 2020 up to 2.0 percent by September 1, 2019, can be credited towards eligibility to receive the additional 2.0 percent Compensation Supplement effective September 1, 2019. School divisions providing less than a 2.0 percent local salary increase by September 1, 2019, would be eligible for partial state funding from the 2.0 percent portion of the Compensation Supplement in fiscal year 2020.”

The 5% raise is split over 2 years — 2018-2019 and 2019-2020. Teachers received a flat $3,000 raise for the current year (2018-19), which at the lowest percentage was 4.32%. To meet the minimum requirements to receive the state funding, SPS must give a minimum of 2% in 2019-20. The Superintendent’s Proposed budget calls for a 2.25% raise for teachers which exceeds the state’s requirement and the funds provided by the state for the raise.

Why are the Superintendent and Assistant Superintendent getting a raise?
The Superintendent and Assistant Superintendent are full time support staff of SPS. The Superintendent’s proposed budget calls for all full time support staff to receive a step plus a 0.5% COLA (or 3%) raise so that SPS meets the state minimum requirements of 5% over two years and SPS can qualify to receive the state money to fund raises.

What exactly are the "other funds"? Almost a million dollars is allocated to such things as rebates/refunds(350k), rental of facilities, adult workplace(242,000k) - 100,000 for "other funds" in the other funds section? Money towards sale of equipment-56k for a universal discount?

These revenues come from sources other than State, Federal or City Appropriation:

 Rebates and Refunds includes revenue from vendor contract rebates that we take advantage of in our purchasing contractual process, insurance reimbursements for claims where we are not replacing the equipment, revenue from lost damaged textbooks and equipment, etc. 

Rental of Facilities: includes for profit companies who use our facilities and churches who rent our facilities on the weekend pay rental for the areas they require and reimbursement for staff needed. The revenue received from this activity is recorded here. 

Other funds: includes donations and small local grants received. The $100,000 revenue is a place holder as this fluctuates annually. Some years we receive nothing and other years we receive donations etc. 

Universal Discount E-rate: is a government program by which SPS receives reimbursement for a portion of a portion of our internet costs back. Information Technology is required to spend the money on infrastructure replacements or additions that further internet access. On page 159 of the Proposed Budget you will see the expense line for this revenue. 

Sale of equipment: Under state law, any equipment including buses, vans, old desks, cafeteria tables, copiers, old textbooks,  etc. must be declared surplus by the Superintendent and sold at auction. Annually, SPS has an auction and the proceeds are recorded here. 

 


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